KEA Design

How Define Budget For Your Interior Design Project

Cost estimation is the creation of project budget suitable for interior design company and clients; it's practically an art form.
Interior designer kept pace with customer throughout the process of creating and carrying out his interior design project, that’s why the project is guaranteed to be finalized on time without surprises and thus Kea design Dubai, Uae follow different adjustable phases even if client choose to do the work himself or only want the execution plans of the work in concordance with his project Budget and valuation basics:

Getting in touch

This is the phase of listening, exchange and discovery: Interior designer will focus on your desires and your lifestyle habits, so that your project is functional, beautiful and ergonomic.

Premises situation

This step aims to create the plans before work of your spaces, to identify the different networks (water, electricity) existing and to take photos. WHAT BUDGET FOR AN INTERIOR DESIGN PROJECT?

Do you want to redesign your home?

  • You will need to plan a budget
  • You will need to consider the remuneration of your interior designer for his advice and other services. To this is added the right circumstance necessary to define the work and to be carried out.
  • you will need to discover the essentials about professional's rates for an interior design project as part of our guide-advice on interior designer rates.

As a first step, you can call on a professional to define a budget according to your needs. He will prepare an inventory while taking note of your requirements. The interior designer will then offer you a complete study of your project and make sketches giving you an idea of the layout of the rooms at the end of the work.

Interior design company ensures a control mission, its responsibility to verify the quality and conformity of the work carried out in relation to the plans drawn up. Generally, the remuneration of the latter corresponds to small percentage of the total cost.

To succeed in a project, it is essential to establish correct budgets and control costs. Budgets are usually the overriding factor that trumps everything else, to avoid any potential conflict, the process of estimating costs can be stressful and scary; you always have to guess (hence why this is a cost estimate and not an exact forecast) and if the project budget is wrong, you may find yourself in the crosshairs as project manager.

Successfully managing project budgets is not easy. But if you follow the steps in the estimation process and combine it with a well-written statement of work, you can be sure that your project budget won't disappoint.

First, let's cover the fundamentals: Below are answers to the most common estimation questions, as well as a list of useful tools for managing and defining a budget. They won't do all the work for you, but project cost estimating tools can track and provide information about the projects that feed into your estimates and budget planning.

Frequently Asked Questions

  • 1. What is a project estimate?

In project management, an estimate is only an approximate calculation of the effort and cost required to complete a project. This is not a guarantee of the final cost, but rather a quote or guide (often a rough estimate) of the cost of an action or delivery so that the client can get a budget to start the project. Budget estimates are made before the official start of a project.

  • 2. Why are estimates important?
  • Reasons why you need to estimate the cost of production:

Estimating may seem like a painful process, but it is a crucial process. And while it may be tempting to copy and paste a cost estimate and send it in happily, it's important for project managers to understand that each cost estimate is unique. Estimation is a fundamental part of the role of project management – the process of calculating the cost of an interior design project is important in estimating the parameters of a project.

Here's why you need to estimate the cost of your project before you start

    Estimates provide a price: you need to know how much you're going to charge customers (and when) so the customer can decide if it's worth investing and move forward with the project.

    Estimates dictate a resource plan: in defining the approach and estimate, it also defines the level of effort you can put into the project, which sometimes requires setting up a schedule of activities or limiting the number of management oversight activities.

Estimate vs. Budget

An estimate is an approximation, while a budget is a kind of financial plan. Usually, a project estimate becomes a project budget once the client has approved the project estimate.

There is a tendency not to try to give cost estimates in hours or days at all. Because after all, when is a cost estimate fair? The alternative is simply to size the tasks and start working on a project, see what you can accomplish, and then calculate what you'll be able to accomplish when you set your speed. At first glance, this sounds great: you don't have to provide real estimates and you keep spending until you run out of money.

The problem is that it rarely works. If clients embark on a commercial project, they need to know how much it's going to cost them in order to decide if it's worth doing it. They must be able to calculate the ROI (return on investment) and decide whether the benefits of the projects outweigh the risks and costs.

Is it better to overestimate or underestimate projects?

Want to play it safe? One of the responsibilities of your project manager is to carry out your projects cost-effectively and within your budget. Thus, the easy and safe option may be to overestimate and add a lot of fat or "add a cushion", to make sure you don't exceed the project budget. But playing it safe could cost your interior design company the whole project: estimate too high and the project could be written off as too expensive and never start.

The other temptation, is to take risks: to set a budget that you know isn't high enough, but will be acceptable to the customer. It's not good either, because it only postpones the difficult discussions about the need for more budget.

The real answer: walk the tightrope of estimation

Finding the right balance between an estimate that is too high or too low allows you to manage the tension between these two elements: safety and risk: creating an estimate of the costs that the customer can buy, but that is high enough to allow you to stick to your budget.

Agencies' current pricing models include

    ⋟ time and material estimates

When estimating projects, it's helpful to understand the type of pricing model your agency uses so you can create estimates and budgets that match your model.

A defining of time and materials where the customer agrees to pay according to the time spent, and for the materials (plus a mark-up), regardless of the amount of work required


The advantage for the client is that he can continue to change his mind about the requirements and not have to worry about the contract having to be changed and if the work does not take as long as expected, he does not pay the time he does not use.

The advantage for the agency is that if the work takes longer than expected, the client must continue to pay. With a budget of time and equipment, the customer assumes the risk


In reality, most contracts tend to be weighted in favor of customers; time and material contracts are usually capped, with a guaranteed maximum price, which means that the client gets a refund if the project is completed quickly and the agency takes the risk and has to pay for any excess

In addition, since the scope of the contract is often not clearly defined in time and materials, sometimes customers begin to dispute working hours. So, for this type of contracts, it is very important to keep timesheets clean and accurate and track the time spent on the project.

Fixed price estimate

A fixed-price estimate is a quote where the client agrees to pay a fixed price, regardless of the amount of effort applied to the project.


The advantage of fixed price quotes for the client is that he knows that if he can get the budget for the project, he will get everything that is offered for that price.

The advantage of fixed-price budgets for an agency is that if you can get the client to accept a high price and they deliver it more efficiently, you will make a greater profit.

Customers may sometimes worry about fixed price estimates (or value-based prices) because they are afraid of paying too high a price for the services they provide. Therefore, clients sometimes use the "best final fixed-price budgets" trying to get agencies to bid against each other. Another disadvantage is that if you exceed the project budget, the client will no longer pay money for the project.

With a fixed-price budget, the agency bears the risk of the project, so it is important that the scope of the project is narrowly defined.

What agency pricing model should I use?


Time and material estimates are excellent for projects where it is difficult to accurately estimate the size of the project, or when project requirements are expected to change.

Fixed price estimates are very useful when there is little uncertainty or risk in the project: a price is agreed and then paid.

Pre-estimate checklist: 4 things to know before creating a cost estimate They want a number, before you start scrambling to give a number, review this checklist:

    1) Know the project

Before you start estimating anything, the first thing you need to make yourself heard is why you do the project in the first place. You need to understand the client's record, what they are trying to accomplish and why. You need to understand the expected results of the project and what they think of its success. Without this basic understanding of strategic goals, it's hard to know where to focus on efforts in the project.

    2) Have a project budget

It's good to get an idea of a client's budget before you start doing anything. Often, a client claims that they don't know the budget for their project, that case means you'll have to discuss a few options.

First, start at the top: find out what's beyond their project's budget and work from there. Even if they don't think they have a budget, they'll obviously have an idea of what they're willing to pay or not pay. But if you can at least help a client determine the limits of his project budget, you'll save a lot of time by not having to consider all the possible options.

    3) Have a plan for the project

When estimating a project, it's much easier to do if you have at least one simple project plan. In reality, you'll need to modify the project plan to align with the estimate, and you'll need to refine the estimate to align it with the project plan: the relationship between the cost estimate and the project plan is symbiotic; they feed on each other

    4) What estimation techniques should you use?

There is no right or wrong estimation method – just use an appropriate estimation technique for the budget, schedule and stage of a project

Obviously, the more accurate a cost estimation method is, the more expensive and time-consuming the production process becomes. So, while bottom-up estimation may seem like the best approach, it's not always recommended to do it when you're short on time or resources, even if it's the most accurate.

    ✓ Budgeting for and sticking to a project

The budget of a project is not just about the financial issue. It is also an expense plan that takes you through the design, execution and delivery of your project. When you master the art of budgeting, you make sure your team has the resources to get quality work done.

    ✓ Preliminary draft summary

At this stage, we will propose the general concept of your spaces and facilities, as well as several solutions that can be considered for your project.

    ✓ Detailed preliminary design

During this phase, the plans and cuts are refined, the materials and colors determined. A summary description of the work is carried out, as well as an estimate of the cost of the project.

    ✓ Business Consultation

The technical aspects of the project, as well as the plans are gathered in a file with a precise description of the work.

Define the perimeter and subdivision of the project

Briefly, the scope of the project corresponds to the precise delimitation of the project.

The project can be sub-divided into sub-projects, each with its own scope. The subdivision of the project is the grouping of sub-projects between them. Each grouping is a batch of the project. Batches can sometimes overlap over time or partially parallelize.

Communications planning should be included in the overall project planning. The necessary frequency of meetings must be determined.

To obtain effective project communication, it is necessary to evaluate The relationship of responsibility between stakeholders and the organization in charge of the project

The disciplines, services and specialties involved in the project Relevant project information

The determination of the relevant information of the project to be communicated requires the analysis of the communication needs of the project actors.

Our projects revolve around two main concepts: aesthetics and functionality, both combined with the creativity of our interior decorators. Our team also includes many decorators specializing in furniture who will be able to offer you original creations adapted to your home. We can also submit plans for custom furniture creations. Our interior decorators are at your disposal to define with you the solution best suited to your needs. At first, our decorators go on site, at your home, to understand the place and the space. They talk to you to understand your decoration wishes and the style you want to give to your interior. Following this exchange, we give you tailor-made solutions to enhance your living space. Like most interior decorators, we seek above all to optimize the interior space, working on furnishings, lighting, wall and floor shades and different decorative accessories. Following this first visit, we will draw up a complete quote that includes all the intervention actions for your decoration project.

Again, after validation of the proposals of our interior designer, we gather the best craftsmen among our trusted partners. Thanks to our many years of experience, we have surrounded ourselves with the best stakeholders, who will implement the ideas selected for your decoration within the deadlines and the defined budget. As true site managers, we ensure the entire follow-up of implementation operations. Once this quote is validated, our teams of interior decorators move on to the implementation stage of your project. Our trend decorator will share with you his intentions through different trend boards, presenting the general atmosphere and the atmosphere chosen for your interior. Sketches, 3D Rendering... you can easily project yourself into your future interior and capture the renderings of the chosen style of decoration.